coordination Packages

We create unforgettable weddings with seamless planning and expert coordination. From concept to celebration, we handle every detail so you can enjoy your day stress-free. Your vision, our expertise — Perfectly orchestrated from start to finish.

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Coordination Packages

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wedding DAY coordinatOR HIRE

Our approach to wedding planning goes beyond titles. It’s about understanding your story, your traditions and your vision. A wedding planner guides your wedding from the very start, handling venue and supplier sourcing, menu planning and setting the foundation for your day. A wedding coordinator steps in later to organise, manage and fine-tune the plans already in place, ensuring everything runs smoothly on the day.

Whether you need a wedding planner, wedding day coordinator or a specialist wedding organiser, we bring cultural understanding, attention to detail and calm, seamless orchestration to create a celebration that feels personal, meaningful and beautifully effortless. From start to finish, our team ensures that every detail is handled with precision, care and a can-do attitude, so your wedding day plan unfolds smoothly and memorably, allowing you to relax and enjoy the ride. Your vision, your way, brought to life through expert guidance.

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FULL PLANNING - FROM INITIAL VISION TO THE FINAL FAREWELL DANCE

Initial consultation & vision shaping
We start with getting to know you, your style and your dream wedding. Together, we explore creative ideas to bring your vision to life.

Venue & supplier sourcing & coordination
From venues to vendors, we research, recommend and coordinate all the key elements that will make your day uniquely yours.

Budget management & planning
Helping you set, track and manage your budget while making smart decisions to get the most value without compromising your dream.

Timeline creation & scheduling
Curating a full wedding timeline from engagement to the last dance, ensuring all events, appointments and deadlines run smoothly.

Design, styling & décor guidance
Helping you define your wedding style, sourcing décor, florals, lighting and accessories, supervising setups to ensure everything matches your vision.

Guest management & support
Assisting with invitations, RSVPs, seating and accommodation to make sure your guests are informed, comfortable and cared for.

Day-of coordination & execution
We take care of every detail — from bridal prep to final farewell — making sure timelines are followed, emergencies are handled and everything runs effortlessly.

The magic is in the details
From pinning boutonnieres and arranging bouquets, to overseeing photos, gifts and décor, we ensure every tiny detail is perfect.

Contingency planning & problem solving
Unexpected hiccups? We’ve got you covered with quick solutions, backup plans and our wedding-day emergency kit.

Post-wedding wrap-up
Collecting final items, returning rentals and ensuring any loose ends are taken care of so you can fully enjoy the memories of your day.

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PARTIAL PLANNING - Support Where You Need It

Initial consultation & vision shaping
We review your existing plans, helping you fine-tune ideas, make decisions and ensure your vision stays on track.

Vendor liaison & coordination
We communicate with your chosen suppliers to confirm schedules, requirements and logistics, filling in gaps so nothing is missed.

Timeline creation & management
Providing a clear, pre-curated schedule and timekeeping to keep everything on track and running smoothly.

Design & styling guidance
Advice on décor, styling, florals and layout to ensure your wedding looks cohesive and beautifully planned.

Guest support
Helping with RSVP tracking, seating arrangements and guest guidance as needed to make everyone feel welcome and comfortable.

On-the-day supervision
We step in to oversee set-up, timelines and coordination, making sure the day flows effortlessly while you enjoy every moment.

The magic is in the details
From pinning boutonnières and arranging bouquets to checking décor and photos, we ensure key details are perfectly handled.

Emergency planning
We bring our experience and wedding-day kit to tackle any last-minute issues or emergencies that may arise.

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On-the-day coordination - relax, enjoy and let us handle the behind-the-scenes magic

Pre-event consultation
A final check-in about a week before your wedding to go over all the details and make sure nothing is left to chance.

On-site coordination
We’re there to supervise vendor arrivals, manage the schedule, and keep everything running smoothly.

Décor setup & supervision
From ceremony to drinks reception, guest book and gift table, to the wedding breakfast — we make sure every space is perfectly styled and ready.

Guest guidance & support
Welcoming your guests, providing directions, and making sure everyone feels comfortable and cared for.

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Frequently Asked Questions

People who loved our Work

Amy Williams

From booking all the way through to the party, Sounds with Us were fantastic. They really took time to find out how we wanted the day to run and everything ran so smoothly on the day, just as they had planned. My guests and I had a super time! Such a lot of fun was had by all. Thank you so much!

Andrea Murray

We hired this band ‘Sound With Us’ for our Company Summer Party 2 weeks ago, The weather had been horrendous that morning right up until they arrived! Not only did they bring the sunshine with them, they also brought the PARTY! They are so good! They had people up line dancing and joining in, everyone had so much fun. Remko and Lilac make such a good team, and the other band members support them well too. We would definitely not only recommend them, but we would also book them again ourselves. 10 out of 10 for you guys.

Ella Mullett

Lilac and the band were more than we could have asked for. We hired ‘Barn with us’ for a corporate summer party and they were great! Amazing talent, got lots of people up line dancing and they were so easy to communicate with prior to the event too. Will defintiely be using again.

Isabel Huddart

If I could give Sound with Us 6 stars, I would!! They were truly incredible and made our wedding very special! The way they interacted with the crowd and moved around the dance floor was unique – the dance floor was full all night! They were delightful to work with in the buildup and everything from booking to the end of the night went so smoothly. We also booked a DJ through them and the transition on the night from band to DJ was seamless. I would highly highly recommend them to anyone wanting an epic band on their wedding day! Thank you Lilac, Rem and the band!!